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TextSpy 1.5 User Guide
Te x t Spy 1.5
User Guide
TextSpy Indexer...................................................................................................... 2
TextSpy Query ........................................................................................................ 2
Using TextSpy
Known Issues ....................................................................................................... 10
Technical Support .............................................................................................. 10
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Amos Software Text Spy 1.5
User Guide
About TextSpy
Amos Software TextSpy is a solution for fulltext search in Adobe Acrobat PDF files.
The software can be used for indexing sets of PDF files to facilitate rapid search for
words and phrases. Thanks to the fact that TextSpy is based on a universal unicode
representation of characters, this solution is not only limited to texts written with the
Western (Roman) or Eastern European character sets.
Amos Software TextSpy was developed by Techsoft Servis company exclusively for
Amos Software. The program consists of a set of plug-ins for Adobe Acrobat which
extends the possibilities for working with fulltext by adding languages that use different
character sets than the original Western languages (Roman, Latin 1). The main differ-
ence from the fulltext tool supplied with Adobe Acrobat is a significantly extended lan-
guage support that besides all Western European languages includes Central and Eastern
European languages, such as Czech, Slovak, Polish, Slovenian, Croatian, Hungarian,
Romanian, Latvian, Lithuanian, Estonian, Turkish, Greek, Bulgarian, Ukrainian, Russian
and Serbian.
The TextSpy unicode fulltext solution is based on two modules – Indexer and Query.
TextSpy Indexer
TextSpy Indexer extracts text data from Adobe PDF files and creates indexes with
information about the occurrence and position of individual words. Indexes are subse-
quently used with the TextSpy Query module.
Note: TextSpy Indexer is installed and works in Adobe Acrobat 5.0 CE only, not in
Acrobat Reader.
TextSpy Query
This module installed in Adobe Acrobat 5.0 CE and Acrobat Reader 5.0 CE is used for
entering queries about the incidence of a given word or words. Using indexes, TextSpy
Query finds all the words that match the entered criteria. The results are shown as a list
in a dialog box which also displaying information about found files or opening selected
pages in Adobe Acrobat or Acrobat Reader. When a page is opened, the found words are
highlighted in a different color.
The following pages contain instructions for use of TextSpy Indexer and TextSpy
Query.
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Amos Software Text Spy 1.5
User Guide
Using TextSpy
Creation of Indexes – TextSpy Indexer
Indexes are created with TextSpy Indexer. TextSpy Indexer can be opened in Adobe
Acrobat 5.0 or later by selecting Edit > TextSpy > New Index or by using the keyboard
shortcut Option + M on Macintosh computers.
The Indexer dialog box opens.
The two upper fields serve for entering the title and a description of the index which is
being created. The bottom field serves for adding or removing folders containing PDF
files which are to be indexed.
To enable entering queries without diacritical marks check the “Build lexicon for
searching without diacritics” box, when creating index files. This can be useful when the
index will be used on systems which does not enable to type texts with special characters
with accents. In this case you can enter “Skoda” instead of “Škoda” when you want to
find the word “Škoda”.
You can create new indexes or open, regenerate and modify existing indexes. Pressing
Save and Save As starts the creation of the actual index. The command Save starts the
updating of an existing index; Save As is used for creating and saving a new index
or updating an existing index and saving it under a different name or in a different
location.
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Amos Software Text Spy 1.5
User Guide
In the left part of the dialog box you can check whether you want the program to
index only files located in the selected folder or also files in all subfolders.
When saving an indexed file you have to pay attention whether the index file is
located on the same disk (volume) as the indexed files. In this regard, there are two
different ways of using indexes:
1. When TextSpy and its indexes are used for personal needs or within a workgroup in
a fixed computer network, indexed files can be saved in any place (for example in a
central location), regardless of where the PDF files to be searched are located. Just
make sure you avoid changing the location of indexed PDF files in the future.
2. Concerning the creation of indexes which are to be distributed on various data
carriers or CD-ROM, the index and the indexed PDF files have to be located within
a single volume and when distributed or copied their relative position must be
maintained. It means that entire folders containing both the index and the indexed
PDF files have to be moved together.
The rules are basically the same as with the creation of HTML documents that
contain links.
Especially in the case of CD-ROM publishing the search function should be tested
before large quantities of CDs are produced.
Important : Public distribution of indexes created using this version of TextSpy Indexer
is not allowed. You should use TextSpy Indexer CD-ROM Publishing Kit instead.
The creation process is shown in the following box.
The upper progress bar shows the progress of creation of the entire index, the lower
progress bar shows the processing of individual PDF files. Completed indexes are ready
for use by TextSpy Query.
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Amos Software Text Spy 1.5
User Guide
Search in Indexes –TextSpy Query
Searching is executed using the TextSpy Query module in Adobe Acrobat 5.0 CE or
Acrobat Reader 5.0 CE or later.
First you have to select indexes which are to be searched in. To choose indexes select
Edit > TextSpy > Select Indexes or use the keyboard shortcut Option + X on Macintosh
computers.
The following dialog box opens.
This dialog box can be used to add, remove, activate or deactivate index files which are
to be searched in. After selection of indexes TextSpy Query is ready to start searching.
If an index is not available (for example if it was attached from a CD-ROM) the line
with its name is dimmed and you cannot activate this index. This index will not be
used for searching.
Search is activated in Adobe Acrobat 5.0 or later and in Acrobat Reader 5.0 or
later by selecting Edit > TextSpy > Search or the keyboard shortcut Ctrl + E on Windows-
based computers or Edit > TextSpy > Query or the keyboard shortcut Option + F on
Macintosh computers. In addition, you can also click on the icon (Windows), or
(Macintosh) on the Adobe Acrobat toolbar .
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