WorkPackageAuthorisation.PDF

TEMPLATE FOR

WORK PACKAGE

PRINCE 2 Method

HOW TO USE THIS TEMPLATE:

Introduction:

The template reflects the steps set out in the PRINCE 2 Method and is designed to prompt

the Project Manager and help in the creation of the Work Package Authorisation. The

Product Outline for the Work Package Authorisation can be found at Appendix A of the

PRINCE 2 Manual.

Loading the file:

This template has been produced using Microsoft Word 97. To use it, load up the file

either from the Launch Pad or directly from the Directory (Launch2) (the filename is

“WPA2.DOC”) and starting from page 1 follow the prompts (in [...] brackets).

Deleting the [....] text:

When the template is complete, the Work Package Authorisation can be printed,

discussed and agreed with the Team Manager (see “Managing Product Delivery (MP1)”

Process.

Prior to printing, you should should delete all [....] prompt text.

Saving the Project Brief under its own name:

Save the Work Package Authorisation by selecting the “SAVE-AS” commands; this will

avoid overwriting the standard template. You must specify your own Project Directory –

Launch Pad will not do any “housekeeping” for you.

Closing the Publication:

On closing MSWord, you will be returned to the Launch Pad or Windows.

[PURPOSE OF THE WORK PACKAGE AUTHORISATION:]

[A Work Package is a set of information about one or more required Products, collated by the Project

Manager and passed formally to the Team Manager (or Team Resource) via the Work Package

Authorisation].

WORK PACKAGE AUTHORISATION (Use to

obtain agreement with the Team Manager about the Product(s) to be created.

This document must be accompanied by an extract from the Stage Plan the

Product relates to.]

Document Ref & Version No:

Programme:

Project:

Author:

Date:

Purpose:

[A statement of the purpose of the Work Package Authorisation. The following is a “standard format” that

may be used or adapted by the Project Manager:]

This document has been produced to allow responsibility to pass formally to the Team

Manager for the production of the Product(s) detailed in the Product Description(s) attached.

Team Manager/Team/Person Authorised:

[Identification of the person or organisation authorised to carry out the work.]

Objectives:

[Specifically what is required to be achieved by the project, expressed wherever possible, in measurable

terms; it is often helpful to identify separate objectives for the project itself (eg: target dates, expenditure

profiles) and the project outcome (what the end-product is required to deliver during its life) ].

Product Description(s):

[Attach a copy of each Product Description relating to the Work Package. Product Descriptions should be

constructed as follows (see page 227 of the PRINCE 2 Manual):]

Product Title:

Purpose:

Composition:

Derivation:

Format & Presentation:

Allocated To:

Quality Criteria:

The Type of Quality Check Required:

The People or Skills Required for Reviewing/Testing and Approving the Product:

Stage Plan Extract

[A statement of the key dates extracted from the Management Stage Plan.]

Joint Agreement on the Effort, Cost, Start and End Dates:

[To be inserted following discussion and agreement between the Project manager and Team Manager.]

Techniques/Processes/Procedures to be used:

[As required by the Customer Organisation and Project Board.]

Interfaces to be Satisfied by the Work:

[Relationships with other Projects, Programmes and existing facilities.]

Any Other Constraints:

[Essentially “no-go” areas scoped out of the Work Package and the work producing it.]

Reporting Requirements & Arrangements:

[The format, content and frequency of Checkpoint Reports (and any other form of reporting required.]

Product Tolerance & Exception Arrangements:

[State the Tolerance for the Product (Time & Cost/Effort. Briefly describe the arrangements for Exception

Reporting for the Product.]

Quality Checking Arrangements:

[Agreed arrangtements for carrying out Quality Reviews, Inspections, Tests etc. Format for the Quality Log

to be maintained for the Product(s).]

Additional Comment:

[Add any additional information to be brought to the Project Authority’s/Project Board’s attention.]

[Check this document against the following Quality Criteria:

1. Is the Work Package clearly defined and understood by the assigned resource?

2. Is there agreement between the Project manager and the recipienton exactly what is to

be done?

3. Is there agreement on the constraints, including effort, cost and targets?

4. Is there a Product Description with clearly identified and acceptable Quality Criteria?

5. Does the Product Description match up with the other Work Package documentation?

6. Are standards for the work agreed?

7. Are the defined standards in line with those applied to similar Products?

8. Are the dates and effort in line with those shown in the Stage Plan?

9. Have all necessary interfaces been defined?

10. Do the reporting arrangements include the provision for Exception Reporting?

Project Manager’s Signature:

Team Manager’s Signature:

Date:

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