Visio 2003
Introduction
http://www.mousetraining.co.uk
August 2004
Table of Contents
Introduction 1
Getting Started 2
Visio Environment 3
Screen Layout 3
Standard Toolbar 4
Formatting Toolbar 5
Task Pane 6
File Commands 7
Saving a File 7
To Save a File for the First Time 7
To Save an Existing File 7
Closing a File 8
Opening an Existing File 8
Stencils 10
Opening more stencils 10
Moving between Stencils 11
Closing stencils 12
Searching for a Shape on a Stencil 12
Working with Shapes 14
Creating a shape 14
Selecting shapes 14
To Select a Single Shape 14
To Deselect A Shape 15
To Select Multiple Shapes Using the Keyboard 15
To Select Multiple Shapes Using the Multiple Select Tool 15
To Select Shapes Using the Area Select Tool 16
To Select Shapes Using the Lasso Select Tool 16
To Select All Shapes on a Page 17
Moving Shapes 17
Deleting Shapes 17
Resizing Shapes 18
Resizing a Shape with the Mouse 18
Resizing a Shape with the Size & Position Window 18
Rotating Shapes 19
Changing the Centre of Rotation 19
Flipping Shapes 20
Duplicating/Copying Shapes 20
Duplicating a Shape 20
Copying a Shape between Pages 21
Moving a Shape between Pages 21
Changing the attributes of a Shape 22
To Change Line (Border) Attributes 22
To Change Fill Attributes 23
Stacking Shapes 24
Bringing Shapes to the Front/Back of a Stack 25
Bringing Shapes Forward/Backward One Level 25
Aligning shapes 25
Distributing Shapes 26
Grouping Shapes 27
To Group Selected Shapes 28
To Ungroup Shapes 28
Selecting a Shape within a Group 29
Pages & Views 30
Creating a new page 30
Moving Between Pages 30
Zooming 30
Zooming via the Toolbar 30
Zooming via the Menu 31
Zooming via Keyboard Shortcuts 31
Ruler & Grid 31
Snap & Glue 32
Guides 32
Working with Text 33
Text Boxes 33
Adding Text to a Drawing 33
Editing Text in a Text Box 33
Moving a Text Box 34
Resizing A Text Box 34
Rotating a Text Box 34
Shapes 35
Adding Text to a Shape 35
Editing Text in a Shape 35
Moving Text in a Shape 35
Resizing a Text Frame in a Shape 36
Rotating a Frame in a Shape 37
Formatting Text 37
To Select All Text in a Text Box or Shape 37
To Select Some of the Text in a Text Box or Shape 37
Alignment of text 38
Horizontal Alignment 38
Vertical Alignment 38
Tabs within A Text Box or Shape 39
Bullets within A Text Box or Shape 40
Connectors 41
Overview 41
Creating a Point-to-Point Connection 41
Creating a Shape-to-Shape Connection 42
Connecting Multiple Shapes 43
Automatically Connected Shapes 44
Working With connection points 44
Adding a Connection Point 44
Deleting a Connection Point 44
Drawing Shapes 45
Background Pages 47
Inserting a Background Page 47
Assigning a Background Page 48
Creating a Background Page from an Existing Page 49
Editing an Existing Background Page 49
Custom Stencils 50
The Favourites Stencil 50
Adding Shapes From an Existing Stencil to Favourites 50
Viewing Favourites 50
Adding Shapes From A Drawing to Favourites 52
Saving Changes to Favourites 52
New Stencils 53
Creating a New Stencil 53
Adding Shapes to the New Stencil 53
Printing 54
Print Preview 54
Printing your Drawing 54
Visio & Other Applications 56
Keyboard Shortcuts 57
Visio 2003 Introduction Introduction
Visio is designed to help you create business and technical diagrams, including Organization Charts, Flow Charts and Office Layout Diagrams.
These diagrams are created with the use of sophisticated drawing tools and stencils of pre-drawn shapes that can be dropped onto the drawing page.
When you start Visio, it displays the Choose Drawing Type dialog box in which you can choose the predefined Template you wish to base your drawing on. These templates are arranged into Category folders shown on the left hand side.
· To expand the folders, simply click on the folder icon.
· Move your mouse over the Template icon to see a description of that template (it will appear in the bottom left corner of the dialog box).
· Open the template you require by clicking on its icon.
On the Visio screen you will notice a number of features that are similar to other Microsoft Office applications: Title Bar, Menu Bar, Standard and Formatting Toolbars and the Task Pane. You will also see the Stencils, which are particular to Visio.
When Visio starts for the first time, the Standard and Formatting toolbars share one row on the screen, resulting in some of their icons being hidden from view. Similarly, the menus show most recently used commands first (only displaying the other commands after a short delay).
These settings can be reversed by choosing Customize...
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