ORGANISING AND RUNNING WORKSHOPS.pdf

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ORGANIZING AND RUNNING WORKSHOPS
Background / ORGANISING AND RUNNING WORKSHOPS
A Practical Guide for Trainers
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ORGANISING AND RUNNING WORKSHOPS
A practical guide for trainers
Original Spanish Version Written by
Carmen Candelo R.
Gracia Ana Ortiz R.
Barbara Unger
CALI • COLOMBIA • 2003
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HACER TALLERES
ORGANISING AND RUNNING WORKSHOPS
Authors:
Carmen Candelo Reina, Gracia Ana Ortiz R., Barbara Unger
A publication by:
WWF Colombia (World Wide Fund for Nature)
www.wwf.org.co
InWEnt (antes DSE • Alemania)
www.inwent.org
IFOK (Institute for Organisational Communication, Germany)
www.ifok.de
Design and diagrams:
Mónica Uribe
Illustrations:
Juan Pablo Marín
First Revision (Spanish version):
Guillermo Díez
Final Revision (Spanish version):
Communications Office, WWF Colombia
Typesetting and Printing (Spanish version):
Grafiq Editores
© WWF - InWEnt (DSE) - IFOK
© The authors
ISBN 958-95905-4-3
WWF Colombia
Cra 35 Nº 4A - 25
Barrio San Fernando
Tel: + 57 2 558 25 77
Fax: + 57 2 558 25 88
info@wwf.org.co
Cali, Colombia
2003
English Translation. 2005
AG Language Services
United Kingdom.
alpha@aes2001.net
Photographs:
Cover:
© Edward Parker
© WWF Colombia / Diego M. Garcés
Inside pages:
© WWF Colombia / Carmen Candelo,
© WWF Colombia / Andrés Trujillo,
© WWF Colombia / Faizuly Cerón,
© WWF Colombia / Luis Fernando Gómez.
Graphical Design and Editing
Comporapid, Spain
Important
For information regarding the copyright of this
publication, please contact the authors or the
editors via the email addresses for their respective
organisations or via hacertalleres@wwf.org.co
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Contents / ORGANISING AND RUNNING WORKSHOPS
A Practical Guide for Trainers
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Contents
1. Background
1.1. About the organisations
7
1.1.1. WWF Colombia
7
1.1.2. DSE
7
1.1.3. IFOK
8
1.2. About the authors
8
2. Introduction
2.1. What is ORGANISING AND RUNNING WORKSHOPS?
9
2.2. What is the focus?
9
2.3. Who is it aimed at?
9
2.4. How do I use this manual?
10
2.5. Where does the focus come from?
10
2.6. What does it contain?
11
3. Conceptual framework
3.1. Learning
13
3.2. Communication
19
3.3. Participation
22
3.4. Managing Time
27
4. The training workshop
4.1. Types of training events
31
4.2. Creating the training workshop
34
5. Organising a training workshop
5.1. The work plan
41
5.2. Selecting and contracting the training team
41
5.3. Setting the workshop dates
42
5.4. Inviting the participants
42
5.5. Budget
43
5.6. The workshop venue
44
5.7. Materials
48
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ORGANISING AND RUNNING WORKSHOPS / Contents
A Practical Guide for Trainers
5.8. The day before the workshop
49
5.9. Advice on organisation
51
5.10. Templates to help with organisation
52
Example of a work plan for organising a workshop
52
Format of workshop venue requirements list
53
Format of materials list required for running a visual
participative workshop
54
Example of a workshop agenda
55
Template of invitation or announcement
59
Example of invitation or announcement
60
Template confirmation
63
Template of a preliminary survey
64
Example of preliminary survey
65
Budgeting Form
68
Directory Template
69
6. Implementing the workshop
6.1. The workshop induction
71
6.2. The running order of the days
74
6.3. The workshop closing session
76
6.4. Workshop handouts
78
6.5. The photographic record
78
6.6. Recommendations for the implementation of the workshop
81
7. The training team
7.1. Introduction
83
7.2. Roles within a training team
83
7.3. Composition of the team
83
7.4. Performance of the training team
84
7.5. The workshop timetable
86
7.6. The coordinator
87
7.7. The moderator
90
7.8. The trainer
94
7.9. The support people
97
8. The Tool box
8.1. Tools for Participation
101
8.2. Tools for visualisation
107
Cards
112
Flipchart
112
 
Contents / ORGANISING AND RUNNING WORKSHOPS
A Practical Guide for Trainers
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Acetates
113
Displays
114
Slides
114
Notes or prompts
115
110
Multi-media presentation
115
Video
116
Computer presentation
116
Field trip or site visit
117
8.3. Tools for training
118
8.3.1. Participants to introduce themselves
Standard introduction
121
The interview
122
The drawing
123
Through illustrations
124
The shield
125
My life story
126
The silhouette
127
The ball of string
128
The classified ad
129
Wanted posters
130
8.3.2. Making up pairs and organising groups
Famous couples
131
The animal chorus
132
Proverbs and sayings
133
Two ends of a thread
134
The jigsaw puzzle
135
8.3.3. Gathering together ideas or opinions
The selection of options
136
The brainstorming session
137
The poll by cards
138
Whispered or simultaneous dialogues
139
Group rotation
140
The fish tank
142
Phillips 66
143
8.3.4. Making an analysis
Exchanging experiences
144
Role-play
145
The conceptual map
146
The case study
147
Simulation
148
The excursion or field trip
149
SWOT analysis
150
Venn diagrams
151
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